Running the Kickoff Raffle

For Coach Jason and Ashley. Thursday, November 19, 7:00 to 9:00 PM, at Bonfire Craft Kitchen & Tap House.

What you need

• The raffle passcode. Vinny will text it to you. Don't post it anywhere.
• The raffle link: this site's home page. Sign in with the passcode.
• The practice link (made-up names, safe to play with): rehearsal site. Same passcode.
• A laptop hooked up to the projector or TV, with Chrome and internet. A phone hotspot is a good backup if Bonfire's Wi-Fi is slow.
• Your phone, for texting winners at the end.

Before the night: practice once

1. Open the practice link and sign in with the passcode.
2. Click Open big screen. A second window opens with the show.
3. On the big screen, click once anywhere to turn on sound, then press F for full screen.
4. Press the space bar. Names spin, then the winner pops up with confetti.
5. Back on the console, try Pretend someone just bought tickets and watch the big screen announce the sale.
6. When you're done, click Start the rehearsal over. Nothing you do on the practice site touches the real raffle.

At Bonfire: set up (about 10 minutes)

1. On the projector laptop, open the raffle link and sign in.
2. Check the top of the console. It should say Connected to Zeffy and show the number of tickets sold so far.
3. Click Open big screen. Drag that window onto the projector, click it once for sound, then press F for full screen.
4. The big screen shows the prize list, the ticket count and a QR code people can scan to buy tickets.
5. Ashley: open the raffle link on your phone too. You'll use it to watch sales and to text winners.

During the party: selling tickets

• Point people to the QR code on the screen or on the table signs. Every ticket bought on Zeffy shows up in the raffle within 30 seconds, and the big screen announces it.
• Cash at the door: record it in only one place, either in Zeffy (Payments → Add payment → Log a payment, method Cash) or on the console under Door sales. Recording it in both places counts it twice.
• Each ticket is one entry. A Suplex ($110) is 12 entries.

Drawing the winners

1. Announce a last call for tickets. Tickets bought after the drawing starts can only win the prizes that are left.
2. On the console, uncheck Show the "scan to get tickets" code once sales are closed.
3. Press Draw winner on the console, or the space bar on the big screen. The first time, it asks you to confirm.
4. The big screen spins the names and shows the winner and the prize. Read it out!
5. Press Draw winner again for the next prize. Prizes go in the order shown, with the biggest last.
6. When every prize is drawn, the big screen shows a thank-you screen with all the winners.

If something goes wrong

After the drawing: telling the winners

1. On your phone, open the raffle link and scroll to Tell the winners.
2. Tap Text next to a winner. Your messages app opens with their number and a congratulations note already written. Check it and press send.
3. Or tap Email to send the same news by email.
4. The Told them box checks itself when you tap Text or Email, so you can see who's left.
5. As prizes go out, tick Picked up in the draw log.
6. Click Download winners for a spreadsheet of every winner with phone and email, for the Boosters' records.